What to Expect with a New Fill in the Blank Experience

What is Fill in the Blank (FITB)

Did you know 150+ Labor Law Postings have blanks where company-specific information is required to be filled in?  If that information is missing or wrong on a physical or digital posting, you're out of compliance.

When we talked with customers about how they handle this today, the picture was strikingly manual:

• 68% said keeping information accurate and consistent across every location is their single biggest Fill in the Blank challenge.
• 64% said just collecting and maintaining the correct information, before a poster is even involved, is a struggle.
• 52% said meaningful effort goes into communicating Fill in the Blank information out to location managers.

Across the board, 80% of organizations told us they're looking for us to help with Fill in the Blanks to collect and maintain the right information, keep it consistent across locations, communicate what's needed to location managers, and get completed postings in front of employees.

GovDocs is introducing a way to manage all your FITB requirements right from your Postings Dashboard in one, consistent source.

A Solution to Help Your Fill in the Blank Postings

With GovDocs Fill in the Blank, you're able to enter your information directly in the GovDocs Postings Dashboard, where it will then populate onto your Poster tab and to your digital postings, including the version your remote employees see through your unique Intranet Postings Program (IPP) link. This feature is added to your dashboard at no additional charge.

What to Expect in the Postings Dashboard:

• Fill in the Blank tab: You'll experience a new Fill in the Blank tab on your Postings Dashboard menu. This is where you can sort, filter, and review your FITB data specific to your organization.
• IPP unique link: Your Fill in the Blank data will only populate here if your organization has SSO set up with GovDocs.

• Supported SSO provider: GovDocs will start by supporting Microsoft Entra. (Okta is coming soon to GovDocs. Let your CSM know if you don't use either one of those providers.)

Why Single Sign On Matters for Digital Postings in your Intranet Poster Program (IPP)

To ensure full compliance and data security, Single Sign On (SSO) will be required for your remote employees to access this information. Please note that all company-specific data is already securely housed within the GovDocs Dashboard, SSO simply ensures that remote team members can view it while maintaining the highest security standards.

This gives your organization:

• Gated access to your IPP link, with company- and location-specific information visible only to authenticated employees
• Control through your IT team over who joins, changes roles, or loses access, with no separate step on GovDocs's end
• Confidence that Fill in the Blank postings stay current and compliant in a secure environment

Key Benefits of GovDocs New Fill in the Blank Experience

• One place to manage FITB information across all your locations.
• No need to manually re-enter the same details on multiple postings or formats.
• Confidence that digital postings reflect your latest information automatically.

What Users Need to Do

• Just login to experience the new Fill in the Blank tab. Existing blank PDFs and your current IPP link continue to work as they do today.
• Let your CSM know if you want to set up SSO. Don't forget to reach out to your internal IT teams for help!
• Reach out to us if you use a different SSO provider than Microsoft Entra.