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Your Next Steps with Address Validation
Overview
GovDocs is excited with the release of Address Validation, bringing new visibility into the address data behind your labor law poster program. This article walks you through what has changed, what you see when you log in, and how to take advantage of the new tools.
For many organizations, location address data lives across multiple systems, HRIS platforms, payroll systems, facilities tools, and internal spreadsheets. Over time, small inconsistencies accumulate: a suite number missing here, an outdated street name there. These discrepancies often go unnoticed because there has never been a centralized, postal-verified view of address quality across all locations.
Address Validation changes that. The status you see on your GovDocs Locations tab is powered by USPS and Canada Post postal data, the same standard used across shipping carriers, logistics providers, and enterprise location management systems. That means the insights your team gains here extend beyond your poster program. Customers are using Address Validation as an opportunity to audit and clean up their organization's address data more broadly, aligning records across systems, correcting long-standing inconsistencies, and building a more accurate location data foundation for their entire organization.
What Is Address Validation
Address Validation was introduced to help organizations understand how their location addresses validate against to USPS and Canada Post postal data. Review address statuses easily in the Location tab where you have a clear and comprehensive view of your address data.
You will be able to see which locations are validated, which need a closer look, and take action on your own timeline.
👉 Why It's Important:
Labor law poster compliance isn't over when the poster is shipped, it's just beginning when the right poster is on the wall at the right location. For multi-location organizations, address data is the link between those two things.
Address Validation gives your team the visibility to act before there's a potential for a delivery problem, not after.
For HR and Compliance professionals managing dozens, hundreds, or thousands of locations, this visibility isn't just helpful. It's essential.
Updates in the Postings Dashboard
A new Status column on your Locations tab Every location in your account will display one of three statuses based on how the address on file compares to postal data. See below for what each status means.
A new Status filter You will be able to filter your entire location list by status, making it easy to find and prioritize specific locations without scrolling through your full list.
A banner alert on your Locations tab If any of your locations have address errors, a banner will appear at the top of your Locations tab prompting you to review those locations.
Depending on the size of your location footprint, you may see a significant number of these notifications when the feature first releases. This is expected, it reflects the number of addresses validated against postal data for the first time and is not an indication that something has gone wrong with your account.
The Three Address Validation Statuses — A Quick Look
Every location now displays one of these statuses:
| Status | What It Means | Action Needed? |
|---|---|---|
| Address Validated | A validated address according to the USPS or Canada Post. No action is needed by your team. | None |
| User Reviewed | An address marked as reviewed by a user that may still be considered invalid by the USPS. As a result there may be issues with delivery and/or reshipment costs incurred. | Address is still invalid. Regular audits of the Location Addresses CSV are recommended. |
| Address Error | An invalid address according to the USPS. Select the Edit button to review and take action. | Employee Review or Address Edit recommended |
For a full breakdown of each status, what triggers an Address Error, and how to take action, see: Understanding Your Address Validation Statuses
What Action You May Need to Take
Here is a simple way to think about what to do when the Address Validation gets here:
- If you have Address Errors: You will have a banner-alert in the Postings Dashboard. We recommend reviewing your flagged locations and correcting any addresses that are outdated, incomplete, or incorrect. You can do this at the pace that works for your team, there is no required deadline.
- If all your locations show Address Validated: No action is needed. Your address data is in good shape.
- If you want to do a proactive review: Use the Status filter to look across your full location list, even for locations that are not flagged. It is a good opportunity to confirm that your address data reflects any recent changes such as new locations, moves, or closures.
What to do for your team!
The status information populates automatically for all locations in your GovDocs Update Program.
If you manage a large number of locations, you may want to give your team a heads up that they may see many new status updates, and share this article so they know what to expect.