PosterCheck Best Practices for Corporate Users

What is PosterCheck™

PosterCheck bridges the gap between delivery and display by powering locations with QR code technology on an 8.5x11 inch orange insert in each poster shipment. After the poster is displayed in a compliant place, the location scans the QR code and it updates your corporate dashboard.

👉🏻Why it's important: Increasing your compliance confidence at a corporate level, and saving time at a location level, you have instant access to seeing poster display confirmation without tedious back and forth email chains.

Getting Started: PosterCheck in the Postings Dashboard

Tip: Choose 2-3 location managers, district managers, or hands-on compliance operators that can champion your labor law poster programs and be the voice of the Locations. These champions can help you craft messages that resonate with locations, understand what works best for site processes, and empower hands-on trainings.

Using PosterCheck: A Regular Cadence

Timeline	Task
1st to 15th: First week of the month	Notify locations that are receiving updated or new posters and remind them to scan the orange insert to confirm display. To find which locations are is receiving an updated or new poster that month, visit the Updates Tab and review the Grid. Check out The Grid Best Practices here >>
15th to 30th: Mid to end of the month	Set monthly recurring calendar reminders to check unverified ❌/noncompliant locations monthly 8 AM - 15 minutes Login to elc.govdocs.com and review PosterCheck status Tip: Invite another Dashboard user to the meeting to hold each other accountable!
End of the month	Reach out to locations who have unverified ❌ locations "Hi [Site Manager], Our records indicate that your location of [title/address] has a labor law poster out of compliance with the latest update. To remain compliance and avoid potential fines, please take the following steps: Scan all the QR codes at the bottom of each poster to check compliance of the currently displayed posters If you have replaced posters this month and failed to scan the orange insert, reply to this email to let us know Look for this month’s GovDocs poster shipment. If it arrived, post the new poster and scan the orange insert included in the package. Confirm with us if you have not received the poster so we can send a replacement Complete these actions by [insert date] to ensure your location remains compliant. Thank you for your prompt attention to this matter. Maintaining compliance is a critical step in protecting both your location and your employees."
Bonus	Cross-reference noncompliant locations with the Grid to see who has updates coming and utilize this communication for dual purpose!
1st to 7th: First week of following month	Order replacement posters by reaching out to customerservice@govdocs.com.

Get the Most Out of PosterCheck

User Filters:
- Target district and regional managers: quickly export state-specific noncompliant locations to share with managers without overwhelming them with all location details.
- Prioritize plan of action based on quick wins and critical noncompliant gaps across states.
- Update internal leadership and other departments based on open compliance needs specific to city and state needs.
Leverage as an Export:
- Provide leadership visibility. Attach the exported file to monthly compliance reviews or leadership reports to highlight improvements, trends, and any ongoing risk areas.
Schedule Routine Checks:
- Establish a monthly cadence. Designate a short recurring task (10–15 minutes) during the first week of each month to check PosterCheck status for all locations.
- Automate reminders. Use shared team calendars or compliance checklists to prompt district and location managers to review PosterCheck dashboards regularly.
- Track progress over time. Compare verification rates month-to-month to measure adoption and identify areas needing additional training or communication.
Combine with Additional Auditing Tools
- Pair PosterCheck™ with the the Grid, ComplianceCheck™, the Subscription Audit Report, or other internal audits to verify that all required postings are not only displayed but in the correct, compliant locations.
- Use insights to refine your process. Identify locations that consistently lag in verification and provide targeted support, resources, or refresher training.

Using the PosterCheck Report: An Easy How-To Video

Ready to keep going? Explore more related articles below, head back to the Knowledge Center, or jump straight to your Dashboard to continue your work.