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The Grid Best Practices for Corporate Users
What is The Grid?
👉🏻 Why It's Important: The Grid helps you stay ahead of compliance changes by providing a monthly summary of all upcoming labor law poster updates, so you can plan, communicate, and audit with confidence before shipments arrive.
The Grid is a monthly communication from GovDocs and tracking tool within the Postings Dashboard. It provides an outline of affected states, counties, and cities where locations will need to display new posters within the next 30 days.
It’s sent directly to GovDocs Update Program users on the last business day of each month, helping you prepare for upcoming poster shipments and changes before they occur.
Core Purpose
The Grid’s purpose is to:
- Keep corporate teams proactively informed about upcoming updates
- Simplify internal communication with location managers
- Support auditing routines and monthly compliance checks
- Integrate with other auditing tools like PosterCheck™ and the Subscription Audit Report
In short, the Grid connects the dots between GovDocs’ automated compliance system and your team’s monthly compliance workflow.
🗣️ Save Time: Pre-Drafted Employee Communications
Each monthly Grid includes ready-to-send employee communication templates designed to simplify internal coordination between corporate HR and location-level managers.
These pre-drafted communications:
- Summarize jurisdiction-specific poster updates — outlining what’s changing, why, and when.
- Provide clear, compliant language for notifying your field teams about new or updated posters.
- Save time by eliminating the need for corporate teams to draft their own messages for each state or jurisdiction.
- Ensure consistency in how compliance updates are communicated across all locations.
Tip: Use the Subscription Audit Report to create email lists based on locations with postings in state, county, and city jurisdictions to streamline communications.
âť“ Frequently Asked Questions
| When is the Grid updated? | The Grid is updated on the last business day of the month in the Postings Dashboard. |
| How do I get the Grid? | On the last business day of the month the Grid is emailed to those opted in to receive the Grid. It is also always accessible to the Postings Dashboard users by going to the Updates Tab in your dashboard. |
| Will my locations get all these posters? | The updates listed on the Grid will only be fulfilled based on your company's GovDocs Update Program. Additional programs, see details below: Federal-on-One/State-on-One and Combined Update Program:
Intranet Poster Program:
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| How do I get more people access to the Grid? | Reach out to your Customer Success Manager for more to be added. |
| When will these updates be shipped? | Update Program Posters are shipped by the 10th business day of the month. Check out our FAQs on Shipping if you have more questions >> |
| I have fill-in-the-blank postings, how do I know if those need updated? | It is a requirement that all fill-in-the-blanks are filled in to be compliant. The GovDocs Fill-in-the-Blank Manual is updated at the same time as the Grid. View the Fill-in-the-Blank Manual >> |
Ways you can use the Grid ...
| Best Practice | Why it Matters |
| Review the Grid Monthly | Stay aligned on all upcoming changes and plan ahead |
| Share updates with location managers | Keep local teams informed about poster shipments and display requirements. |
| Use the data for internal planning | Update internal checklists, training materials, or audit prep before shipments arrive. |
| Cross-check with the Postings Dashboard | Confirm which locations are receiving new posters and monitor completion with PosterCheck. |
Ready to keep going? Explore more related articles below, head back to the Knowledge Center, or jump straight to your Dashboard to continue your work.
